Minutes of Committee Meeting
Fire Department, Village Engineer, Service Department
Gorman Farm
August 28, 2007
The meeting of the Evendale Council Committee for Fire Department, Village Engineer, Service Department, and Gorman Farm was called to order at 4:00 pm. Councilmembers Smiley-Robertson, Vonderhaar and Schaefer were present. Also present during portions of the meeting were Jim Bothe, Jim Cole, representatives of Formica Co., and Mayor Apking.
Gorman Farm
Jim Cole presented a report for the Gorman Farm. The budget priorities for the Farm are a restroom in the curtilage area and new fencing separating the farm from the houses along Brinton Trail. The Gorman Farm Foundation has an architect on its board who is obtaining costs and recommending the best location for the restrooms. Once costs are available, Jim Cole will meet with Mayor Apking and George Snyder to make certain this items are in the budget. Once in the budget, the Council as a whole can consider the items in the budget process.
The Civil War re-enactment will again be presented next year. Thereafter the plan is to present that event in the even years. The Gorman farm Foundation is in the process of hiring a new Farmer. In the meantime Rick Munnick from Reading and Rhett McGregor of Evendale have been keeping the farm operating.
In the late fall, the farm is planning to have honey suckle removed from two acres near the interpretive building. The Foundation endowment is expected to increase about $100,000. Long-term visioning is looking into the prospect of a farm road to the upper meadow and a meeting hall. The meeting hall concept currently being explored would team some of the same non-profit groups which have helped the Kolping Society and their facilities.
Service Department
Jim Bothe noted that the bucket truck chasi will be delivered in November. The body work by Koppenhafer would then begin. Mayor Apking and Jim Bothe noted that additional equipment storage is needed. After some discussion, Mayor Apking was going to explore the available space in the vicinity of the salt bin. Jim Bothe noted that a garage at that location makes sense in that the primary use of the dump trucks is for winter snow removal. Because the trucks are diesels, the garage must be heated.
Ongoing Projects
The ongoing projects list is an effort to keep everyone posted on various projects that are being performed by the engineer, service department or various contractors.
1. Sequencing of new controllers at P.G. Graves and Reading Road and Glendale_Milford and Reading Road.
Jack Cameron indicated that the full loop system cannot begin to operate until the light at Formica is added to the system. The Service
Department has been working on some timing issues that can be adjusted now.
2. The length of the left turn lane from Reading Road into the Anchor project is incorrect as installed.
Jack Cameron has indicated that the mistake by the contractor will be corrected.
3. Cooper Creek project -must be bid for September Council meeting.
Jack Cameron expects the bids to be advertised and opened before the September Council meeting.
4. Island lights (Proposal to install new style of fixtures further from roadway).
Service Department has ordered samples to be installed between P.G. Graves and Inwood Drive on one Island. One new matching Path Light
will also be installed.
5. Jewish Hospital Glendale-Milford Entrance Engineer's report. Have recommendations from May Council meeting been installed.
Jack has indicated that the construction of the project is on going. To date speed bumps to discourage cut through traffic have been installed.
6. Edwards/Kelsey (Al Neyer areas) bridge and road project. Have necessary documents approved at May Council meeting been executed and
recorded.
Kathy Farro of Tim Burke’s office is checking on this.
7. 2007 Street Improvements - update - will it be completed this year
The Committee is concerned that the late start, now September 4, will lead to the project dragging on over the winter. Jack Cameron will
check with James Jeffers to determine likelihood that project will be completed this year.
8. Gorman Farm - trails - Connection to Inwood
Service Department has begun this work.
9. Clean up and re-seeding of Upper Meadow at the end of Carpenter's View Drive
This project is waiting on the demolition of the houses.
10. On re-design of Glendale-Milford and Reading Road Intersection, moving Civic Center parking lot entrance to Reading Road side (there was
and entrance there years ago) and to make it a right in and right out only. (Note: this is deferred until re-design intersection slated for 2008)
Jack Cameron will refer this matter to TIC.
11. Street Signs - Wyscarver and Glendale-Milford - Update on Opinions.
Currently votes are:
Black - 11
Green - 12
Blue - 19
12. Sidewalk along Reading Road from end of Anchor Development to Formica Entrance
Formica representatives came to the committee to learn more about this proposal. Stiney Vonderhaar indicated that this idea originated with him because the sidewalk in from of Anchor goes nowhere. This would bring it to a traffic light where pedestrians could cross to the sidewalk on the east side of Reading Road. Jim Bothe advised that the service department currently maintains and plows all side walks in winter. The side walks would be installed within the existing right of way. Like all other sidewalks in the Village, the current plan is that there would be no assessment to pay for them.
13. Demolition of three houses - status
The fire department would like to use one house for practice. The other two will be demolished by a contractor. After the fire department practice, the service department will clear that area.
14. New shelter on area of Old Parish House - restroom for amphitheater/upper fields
Once demolition occurs, planning for this project will begin.
15. Civic Center upgrades for Cultural Arts Center - identification of issues to be addressed.
This issue was put on the agenda in order to make certain the Cultural Arts Commission knows what issues must be addressed at their meeting. Council Member Caroline Smiley-Robertson indicated that she will put her thoughts in writing so that they can be submitted to the Cultural Arts Commission. Essentially her concerns center on the four stages of rehabilitation of the Civic Center building. She hopes that each phase can be identified, costs for each phase estimated, and the expected triggering for each phase discussed.
The ADA issue which was raised at the last Council meeting has been explored. About 20% of the costs must go to ADA remediation. This will be accomplished by providing access to the middle level through the north side of the building which is already at ground level. The restroom rehabilitation will upgrade to ADA requirements and meet the 20% requirement. In the first phase, ADA access will not be required for the upper level. Later rehabilitation costs will have to address the upper level. The gym level, the lowest level, would also have to be addressed in later phases.
Formica
The Formica representatives were asked about the status of the company. The good news is that they are now running four manufacturing lines in the plant. There are now 800 employees. Mark Ferguson is the new plant manager. Formica is now owned by a New Zealand Company. That company had the right to sell Formica products in New Zealand and Australia. Company representatives reported the general belief that this is a good match for Formica. The company plans no operational changes in Evendale.
Finally, Formica indicated that it had a six month supply of wood chips so it cannot begin to accept more from Evendale and surrounding communities until that supply is exhausted. Additional equipment may be ordered that uses more wood chips. In that case, Formica may be able to accept wood chips sooner.
The meeting adjourned at 5:30 pm.
Approved:
Councilmember Smiley-Robertson
Councilmember Vonderhaar
Councilmember Schaefer
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